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Project Administrator
Job Posted: 17 hours ago
Salary: Competitive
Job Type: Permanent
Location: Hume, The Scottish Borders
Expire in: a month
Job Description
Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering engineering solutions.
Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice. We choose to be successful.
We are OCU, ‘One Company United’.
Throughout 2023, OCU Group has been experiencing a sustained period of growth and expansion.
Project Administrator
Role Overview
The Project Administrator plays a vital support role in the project delivery team, providing administrative, organisational, and logistical assistance to the Project Manager and project teams. This role ensures the efficient coordination of project documentation, communication, and processes, contributing to the successful execution of construction and rail projects.
The Project Administrator will be responsible for maintaining accurate records, supporting compliance with company policies, and assisting with the day-to-day operations of projects.
Duties and Responsibilities
1. Administrative Support
• Provide comprehensive administrative support to the Project Manager, including scheduling meetings, preparing agendas, and taking minutes.
• Maintain organized project records, ensuring all documentation is accurate, up-to-date, and accessible.
• Manage correspondence, including emails, reports, and client communications, ensuring timely responses.
2. Document Control
• Manage the flow of project documentation, including drawings, specifications, contracts, and reports.
• Ensure proper version control and filing of documents in line with company procedures.
• Assist in preparing and distributing project-related documentation to internal and external stakeholders.
3. Project Coordination
• Assist with the coordination of project schedules, meetings, and progress updates.
• Monitor and track project milestones, deadlines, and deliverables, providing updates to the Project Manager.
• Liaise with subcontractors, suppliers, and other stakeholders to ensure smooth communication and collaboration.
4. Compliance and Reporting
• Ensure compliance with company policies, procedures, and industry regulations.
• Assist in preparing and submitting compliance documents, including health and safety records and quality assurance reports.
• Support the preparation of regular project performance reports, including financial, operational, and risk updates.
5. Financial Administration
• Assist with the management of project budgets, invoices, and expense tracking.
• Support the preparation of purchase orders, payment applications, and financial documentation.
• Maintain accurate records of project expenditures and assist in financial reporting.
6. Health & Safety Support
• Maintain and update project health and safety documentation, including risk assessments and method statements.
• Assist in the coordination of health and safety audits and inspections.
• Support the Project Manager in promoting a strong health and safety culture within the project team.
7. General Support
• Handle ad hoc tasks and requests from the Project Manager and project teams as needed.
• Provide logistical support for project events, training sessions, and site visits.
• Ensure smooth day-to-day operations by addressing administrative challenges promptly.
Skills and Experience
Education:
• A-Level or equivalent qualifications required. A degree or certification in Business Administration, Project Management, or a related field is desirable but not essential.
Experience:
• Previous experience in an administrative or project support role, ideally within the construction, utilities or rail industries.
• Familiarity with document control and project management processes is an advantage.
Skills:
• Strong organisational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• High attention to detail and accuracy in documentation and reporting.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
Key Competencies
• Proactive Support: Anticipates the needs of the Project Manager and team, ensuring smooth project operations.
• Attention to Detail: Ensures high-quality documentation and records management.
• Team Collaboration: Works effectively with diverse teams and stakeholders.
• Adaptability: Thrives in a dynamic environment and responds well to changing priorities.
• Problem Solving: Addresses challenges with a solution-focused approach.
What We Value
We value our commitment to each other, summed up in our five values, we all sign up to these… We care about safety. We lead with integrity. We strive to be better every day. We make a positive impact. We deliver to grow. We are one company united.
Our Aim & Vision at OCU To be the UK's leading energy transition and utilities contractor.
We are committed to leading the way in utilities and energy transition contracting, our mission is to innovate and deliver sustainability. At OCU, our passion for addressing complex challenges brings new standards of growth in our people and capabilitiesBefore You Apply
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