Personal Assistant Job

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Personal Assistant

Job Posted: 21 days ago

  • Salary: Competitive

    Job Type: Permanent

  • Location: B25, Hay Mills, City and Borough of Birmingham

Expire in: 7 days

Job Description

EP Group – Personal Assistant EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks. PA / Personal Assistant Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley. As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner. Key Accountabilities – PA / Personal Assistant: * Diary and strict time management * Email management, including dictation * Proactively formulate responses to emails on their behalf where possible * Arranging meetings, calls and video calls between the Director and internal staff and external parties * Regular international travel arrangements, including flight, train and hotel bookings * Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation * Arranging medical appointments as and when required for the Director and other family members * Recognizing business critical matters and raising them immediately with the relevant personnel * Maintaining files; hard and soft copies * Preparation and typing up of documents * Arrangement of secure document sending and tracking * Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested * Post handling * Making credit card payments as and when requested * Obtaining and filing credit card and pro forma payment receipts * General filing, record keeping and note taking as and when required * Providing holiday and absence cover for up to 3 other Personal Assistants * Other ad hoc tasks as requested by the Directors and Shareholders Essential Experience / Special requirements – PA / Personal Assistant: * Experience of supporting at Director / Shareholder level * Experience of Office 365 * Keen attention to detail * Discreet and confidential approach * Ability to manage multiple tasks at any one time * Confident, enthusiastic and positive personality
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