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Part Time Office Manager
Job Posted: 14 days ago
Salary: £ 40,000 - 40,000 / Annum
Job Type: Permanent
Location: East Lothian
Expire in: 14 days
Job Description
This part-time role supports the Farm Director and management team with bookkeeping, financial reporting, and administration.
Key Responsibilities:
Bookkeeping
Maintain accurate and up-to-date financial records using Xero accounting software after an initial transfer from FarmPlan.
Process invoices, payments, and receipts in a timely manner.
Prepare and submit VAT returns.
Prepare monthly and annual financial statements within a full budgetary control system.
Ensure compliance with all relevant tax regulations and accounting standards.
Carry out all payroll processing, including inputting employee data and generating payslips.
Coordinate with external accountants as required.
Administration
Manage and maintain office filing systems, both physical and digital, to minimise paper usage.
Provide general administrative support to the Farm Director and other team members, including procurement of supplies.
Answer and direct phone calls, respond to emails, and handle correspondence.
Essential Skills & Experience
Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
Strong working knowledge of Xero accounting software.
Excellent organisational and time management skills.
Rigorous attention to detail and accuracy.
Good numerical skills.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Desirable Skills & Experience
Experience with FarmPlan accounting software (initially only).
Knowledge of agricultural accounting practices, including farm subsidies and rural business finance.
Personal Qualities
Self-motivated and proactive.
Ability to work independently and as part of a team.
Flexible and adaptable to changing priorities.
Discreet and able to handle confidential information.
Additional Information
The role is expected to be part-time for three days a week, but flexibility is available.
The successful candidate will be required to undergo a DBS check.INDPERMBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
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