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Office Manager/HR Administrator
Job Posted: 13 days ago
Salary: £ 38,000/Annum
Job Type: Permanent
Location: Kent
Expire in: 15 days
Job Description
Office Manager/HR Administrator Role
Ensuring the workshop, office and welfare facilities are well maintained and implement systems and processes to ensure smooth running
Act as the key point of contact for the business regarding building management matters and ensure all facilities related matters are reported and resolved in a timely manner
Point of contact for all company insurances
GDPR administration
Ensure all office/facilities management procedures are followed
Acting as the primary contact point for IT issues
Maintain and order all IT and comms equipment
Working with the IT team to set up new starter’s technology
Champion for IT systems and processes assisting and supporting the wider team
Organise travel bookings for the Directors
Complete other ad-hoc office management tasks
Being fully up to date with Fire Safety and regulations, manage office Health & Safety and support the Operations Director with administration of workshop Health and Safety
Helping organise company events and charitable partnerships
Greeting visitors, ensuring visitors are signing-in and out and contacting host
Champion for James Wellesley culture
Support in implementing the marketing, PR and social media plan, including regular content creation and posts to social mediaHR Coordination:
To welcome and process administration of new employees ensuring all employee files have relevant information including signed contracts, passports or work visas etc.
Ensure that processes and methods are introduced and followed to ensure all new starters are fully inducted and onboarded within the business including creating ‘welcome packs’
Keep the HR records fully up to date and ensure all data relating to personnel details is kept strictly confidential
Managing staff holiday schedule including approvals
Advise on Company policies and procedures where appropriate and provide advice and support on day-to-day issues
Arranging and holding exit interviews, ensuring timely feedback is given as needed The above list is not exhaustive and in addition to the duties which this job normally entails; you may from time to time be required to undertake additional other duties as are necessary to meet the needs of the Company’s business, including project administration and support.
Requirements:
You will bring a balanced view around pragmatism and common sense and come across as credible and knowledgeable around employment matters
Organisational skills
Ability to interact and support the Managing Director and wider team
High degree of confidentiality, attention to detail and hugely motivated
IT literate with a good working knowledge of Office 365
A creative eye with a keen interest and understanding of social media marketingBefore You Apply
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