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Office Assistant
Job Posted: 6 days ago
Salary: £ 50,000/Annum
Job Type: Permanent
Location: W1J, Mayfair, Greater London
Expire in: 22 days
Job Description
Assistant & Receptionist – Investment Firm (Mayfair, London)
Location: Mayfair, London
Salary: £35,000 - £50,000, based on experience
Job Type: Full-time
A highly regarded investment firm with offices in London and Stockholm is looking for a proactive and service-minded Assistant & Receptionist to support its London office. This is a fantastic opportunity to join a high-performing, entrepreneurial team in a dynamic and fast-paced environment.
The Role
As the Assistant & Receptionist, you’ll play a key role in ensuring a professional and welcoming office environment while supporting the team with administrative and operational tasks. This is an opportunity to take ownership of office operations and contribute to a collaborative, high-energy workplace.
Key Responsibilities:
🛎 Office & Reception Management
* Act as the first point of contact for visitors, ensuring a professional and welcoming reception experience.
* Manage meeting room preparations, including setup, refreshments, and logistical arrangements.
* Oversee office supplies and liaise with vendors, including cleaning services and maintenance providers.
* Handle incoming and outgoing mail, deliveries, and courier services.
✈️ Event & Travel Coordination
* Arrange travel bookings for the team, including flights, hotels, trains, and taxis.
* Assist in coordinating team events and social activities.
📑 Team & Administrative Support
* Provide assistance to senior management and the wider team.
* Manage basic administrative tasks such as invoice processing and expense management.
* Support operational needs on an ad-hoc basis.
Who We’re Looking For:
This role is perfect for someone highly proactive, detail-oriented, and naturally service-minded. You’ll thrive in a fast-paced environment, take pride in keeping things organised, and bring a positive, can-do attitude to the team.
✅ Key Traits & Skills:
* Previous experience in an assistant, receptionist, or administrative role is a plus but not required.
* A natural problem-solver who takes initiative and enjoys multitasking.
* Highly organised with strong attention to detail.
* A team player with excellent communication and interpersonal skills.
* Confident using Microsoft Office (Outlook, Word, Excel).
* Fluent in English (written and spoken). Swedish language skills are preferred but not essential.
Why Join?
💡 A chance to be part of an entrepreneurial, high-performing team in an exciting investment environment.
🏢 Work in a beautiful Mayfair office while also collaborating with the Stockholm office.
🤝 A friendly, social team that works hard but enjoys the journey together.
🚀 A role where you can make an impact and take ownership of day-to-day operations.
This is a full-time, permanent position with a competitive salary based on experience.
How to Apply:
If this sounds like the right opportunity for you, we’d love to hear from you. Apply now to discuss furtherBefore You Apply
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Looking for your next career move? Join a top company hiring Office Assistant job near me in W1J, Mayfair, Greater London! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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