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Finance & Payroll Manager
Job Posted: a day ago
Salary: £ 44,000/Annum
Job Type: Permanent
Location: Aberdeen, Aberdeen City
Expire in: a month
Job Description
As the Finance and Payroll Manager in a busy recruitment group, you will be responsible for overseeing all aspects of payroll processing, sales invoicing and compliance. You will also ensure a high level of service and attention to detail is maintained with our clients and candidates, leading the team to meet tight deadlines and offering sound advice when required.
Responsibilities:
•Be an expert in the different pay methods (PAYE, Ltd Co, CIS, Umbrella, International), travel allowances, expenses and pay frequencies available to candidates and how each is administered, ensuring complete clarity with both candidates and clients. Understand the differences between them and articulate the options available for each role.
•Work in accordance with ISO 9001, understanding and implementing the QMS processes.
•Conduct comprehensive appraisals with the team on a regular basis, following up and supporting any identified areas of improvement.
•Manage the issuing and storage of employment contracts. Ensure these are returned prior to starting work, accurately checked and clients notified of any declarations.
•Control the PPE storage aiding with accurate stockchecks, candidate records, client invoicing and logging of PPE requirements.
•Oversee the completion of the quarterly HMRC Intermediary Report within the government-set deadlines ensuring accurate information is inputted.
•Communicate up-to-date legislation with the team including IR35, NI increases etc. Be responsible for collating, storing and updating IR35 documentation.
•Process bank payments in an accurate and timely manner. Check and chase any outstanding purchase invoices prior to payment and advise of any funds required prior to processing.
•Make sure sales invoices are raised diligently and quickly by the admin team with a “right first time” attitude. Ensure the second check is accurate and any errors rectified prior to sending.
•Assist with in-house accountancy including month-end management reports. Oversee the Aged Receivables report ensuring payment is received for all sales invoices in line with agreed payment terms. Be able to articulate estimated payment dates, cash flow forecasting and payment plans.
•Promote the business on social media channels creating an active, engaging and positive space. Provide insights into local news, relevant articles and business-appropriate posts.
•Support the admin team by processing timesheets/expenses, book accommodation, format CVs, onboarding documentation and arrange travel (if required).
• Work in accordance with QMS requirements and actively promote continuous improvement.
Skills, Abilities & Knowledge
•Ability to lead by example, demonstrating high standards and practices.
•Work to tight deadlines, quick turnarounds, and work on own initiative to prioritise workload.
•Excellent work ethic with a determination to service clients and candidates to the best of your ability.
•Motivated to exceed targets and objectives.
•Excellent time management and organisational skills.
•Excellent verbal and written communication skills.
•Strong interpersonal and problem-solving skills.
•Computer literate with experience using the Microsoft Office suite. Accounting and Banking systems.
•Always maintain excellent service levels and put the business first, explaining reasons behind decisionsBefore You Apply
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