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Finance Officer
Job Posted: 6 days ago
Salary: £ 36,480/Annum
Job Type: Temporary
Location: Eastleigh
Expire in: 22 days
Job Description
We are seeking a detail-oriented and experienced Finance Officer (Payables) to join our dynamic Finance team on a temporary basis for 3 months. This pivotal role involves maintaining and updating the Group Purchase Ledger, ensuring timely and accurate payments, and safeguarding the organisation against fraud and risk. You will play a key role in maintaining supplier service delivery and ensuring adherence to financial controls.
Key Responsibilities:
Accurately register and manage all Group purchase invoices, liaising with suppliers to resolve any issues.
Ensure compliance with purchase ordering controls and work with internal departments to address registration queries.
Match invoices to authorised orders, reporting any discrepancies to issuing departments.
Securely maintain supplier data, ensuring accurate and timely creditor payments.
Ensure invoices comply with HMRC regulations, including VAT and construction industry schemes.
Deliver excellent customer service, resolving creditor queries to maintain high levels of supplier confidence.
Set up new supplier accounts and validate essential data to mitigate risks.
Update supplier information and perform risk analysis to prevent fraud.
Manage data flow between the finance system and the housing system, ensuring accuracy and availability for non-finance teams.
Monitor and action emails, prioritising legal notices or service restriction warnings.
Collaborate within the Purchase Ledger team to enhance team performance and reduce payment times.What We’re Looking For:
Demonstrable experience working within a Finance department.
Proficiency in handling high-volume transactions with accuracy and efficiency.
Strong understanding of Microsoft Excel and Word.
Working knowledge of VAT regulations.
Excellent communication and customer service skills.
Proactive, detail-oriented, and a strong team player.
A commitment to demonstrating organizational values and behaviors.Why Join Us?
Opportunity to gain valuable experience within a reputable organization.
Collaborative team environment focused on delivering excellence.
Competitive pay for the duration of the temporary role.How to Apply:
Please submit your CV and a cover letter highlighting your experience and suitability for the role. This is an excellent opportunity to showcase your skills in a key finance position while supporting the team during a critical period. Apply today!
Job title: Finance Officer (Payables)
Directorate: Finance
Date written: April 2022
Notice period: 1 month
Job grade: GGSC- 7
Job code: 4527
Purpose of job
Maintain and keep up to date the Group Purchase Ledger. Responsible for the correct registration and matching of all invoices in order to manage creditors and regular production of payments. Ensure timeliness of all Group payments to maintain supplier service delivery and confidence. This role must carry out strict adherence to our Financial Controls. It is on the front line of the Group’s provision of security against Fraud and Risk.
Key duties and responsibilities
• Manage the timely and accurate registration of all Group purchase invoices, liaising with suppliers when necessary to resolve invoice issues.
• Ensure controls related to purchase ordering are adhered to and liaise with suppliers
and internal departments to resolve registration queries
• Carry out matching of invoices to authorised orders ensuring any discrepancies are reported to issuing departments.
• Maintain the secure maintenance of supplier data, in order that payments to creditors and customers is continuously actioned accurately.
• Ensure all invoices comply with HMRC regulations pertaining to construction industry the scheme and VAT.
• Display great customer service by dealing with all creditor queries and ensuring service delivery is maintained
• Set up new supplier accounts on the Finance system as instructed by Procurement ensuring that all essential data is validated, and risks mitigated.
• Update supplier data when requested, make appropriate checks and analyse for any risk of fraud.
• Manage the flow of data between the finance system and the housing system, interfacing transactions at the appropriate time and ensuring correct data is visible for non-finance teams to enable order matching.
• Review and action incoming emails ensuring prioritisation of essential communications
and acting immediately on notices informing of legal action or restriction of service.
• Work pro-actively within the Purchase Ledger team to reduce creditor payment times
and improve team performance.
Knowledge, skills and experience required
• Demonstrable experience of working within a Finance dept
• Ability to work quickly in a high-volume transaction environment whilst maintaining accuracy
• Good understanding of Microsoft Excel and Word
• Working knowledge of VAT
• Excellent communication skills
• Excellent customer service
• Demonstrates our Values and Behaviours.
If you know someone suitable for this role, share the word and through our referral scheme receive up to £250! for full details on all Permanent, Temporary and Contract career opportunities we are actively seeking candidates for. Recruiting on the basis of Talent, we are committed to supporting and promoting diversity in the workplace and consider all applications. Any salary advertised is for search purposes only. If you have not heard from us within 7 days you will have not been successful on this occasion, however, we would welcome your application for alternative vacanciesBefore You Apply
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