Crewing Coordinator Job

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Crewing Coordinator

Job Posted: a day ago

  • Salary: £ 2/Annum

    Job Type: Permanent

  • Location: Aberdeen, Aberdeen City

Expire in: a month

Job Description

Key Responsibilities * Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes * Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel * Facilitate Visa requirements, with external providers * Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements * Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days * Deal with any associated payroll queries and re-directing queries as necessary * Assist Project Managers in ensuring the efficient delivery of projects * When required; assist with the Organisation of PPE and kit requirements for offshore personnel * Prepare project assignment notes, travel letters and any other travel or project information * Assist with the preparation of regular monthly invoices * Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team * Support and apply for any client required documentation – i.e., LOI’s etc. * Participate in the department & emergency on-call response rota * Any other support required within the operations team. Essential * Experience of contributing to a team and delivery against schedule driven targets and deadlines * Previous experice of a service company culture * Competent in Microsoft Office * Able to handle multiple assignments simultaneously and meet deadlines * Excellent communication skills - oral and written * Ability to convey a positive and professional image to onshore/offshore personnel and senior management * Ability to effectively establish positive working relationships with onshore/offshore personnel and senior management * Ability to work as part of a team * Highly organised and efficient with attention to detail * Honest, trustworthy, and discreet * A "can do" positive attitude, with a focus on delivery. Desirable * Previous experience in a similar role * Previous Experience in visa and travel * Experience of dealing with ad hoc offshore work * Previous Client Interfacing experience. * Experience with onboard tracker would be advantageous
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