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Bid Coordinator
Job Posted: 10 days ago
Salary: £ 60,000/Annum
Job Type: Permanent
Location: London
Expire in: 17 days
Job Description
We are seeking a detail-oriented and proactive Bid Coordinator to support a Preconstruction team in managing invitations to tender (ITTs), pre-qualification questionnaires (PQQs), and bid submissions. The role involves coordinating and developing high-quality bid documents tailored to client requirements while ensuring the administrative efficiency of the Preconstruction Department.
Key Responsibilities
Bid Management & Coordination
* Manage the receipt and logging of leads, PQQs, ITTs, and technical queries (TQs) from portals, emails, and document-sharing platforms.
* Organize and maintain structured filing systems (both hard and soft copies) for bid documentation.
* Complete and update the company’s tender document register.
* Liaise with client project teams to ensure accurate and timely receipt of required information.
* Conduct initial reviews of PQQs and ITTs to determine next steps and ensure proper distribution.
* Oversee the tender submission process, coordinating inputs from various departments.
* Prepare and submit PQQs and tenders, ensuring all supporting evidence is included.
* Maintain and update the company’s PQQ and tender document library.
Information & Document Management
* Track and record document exchanges and control bid-related information.
* Manage non-disclosure agreements (NDAs) on behalf of the Commercial Director and Board of Directors.
* Ensure tender documentation is accurately stored and managed using BIM 360 Docs or similar platforms.
* Proofread bid documents to ensure clarity, grammar accuracy, and compliance with tender requirements.
Collaboration & Stakeholder Engagement
* Facilitate coordination between Preconstruction, Finance & Procurement (FP), Contracts & Commercial (CC), Business Development, and Marketing teams to meet submission deadlines.
* Research clients and projects to support bid development.
* Collect and analyze feedback on tender submissions to improve future bid strategies.
* Work with project teams and the Engineering Hub to gather insights that enhance preconstruction processes.
Administrative & Process Improvement
* Schedule and prepare internal meetings, take minutes, and assign action items.
* Assist the Preconstruction Director in developing and maintaining work-winning procedures.
Qualifications & Skills
* Previous experience in bid coordination, tendering, or a related role within the construction or engineering sector.
* Strong organizational skills with the ability to manage multiple deadlines.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite, document management systems, and BIM 360 Docs (or similar platforms).
* Attention to detail, particularly in document proofing and compliance.
* Ability to collaborate effectively with internal teams and external stakeholdersBefore You Apply
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