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Administrator
Job Posted: 5 days ago
Salary: £ 37,555.2/Annum
Job Type: Contract Temporary
Location: EN2, Enfield Town, Greater London
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Expire in: 23 days
Job Description
MRJ Associates are working on behalf of our client Enfield Council, who are recruiting for Administrator Level 5 (Scale 5) within the Local Authority paying up to £19.56 ph.
YOUR NEW CONTRACT
* Minimum 3 Months contract - Starting ASAP
* 35 hours per week across a 5-day rota.
* Up to Payrate £19.56 per hour (Umbrella)
PURPOSE OF THE JOB
Provide high quality and comprehensive administrative / PA and/or finance support to a team or service in relation to any of the functions undertaken, ensuring the delivery of an effective, efficient and customer focused service within required timescales and in line with Corporate policies.
Set up, maintain and review processes and systems to ensure effective day to day operation of the service in accordance with relevant legislative and statutory requirements.
To work effectively as part of a team and actively contribute to the smooth running of the service.
No direct supervisory responsibility, but would be expected to assist with the induction of staff, including on the job training of colleagues
SKILLS AND ABILITIES
* Contribute to the delivery of an administrative/ secretarial / PA / financial / performance / management information function to ensure effective operation of the service.
* Maintain a wide knowledge of policies, procedures and statutory legislation and to regularly update that knowledge in order to give correct information and advice.
* Deal effectively with all contacts from a wide range of people, using tact and discretion, assessing needs and re-directing the enquiry where appropriate.
* Receive complaints, as appropriate to the service, with tact and sensitivity over the telephone and in person log and refer to other officers where appropriate.
* Organise meetings including the preparation of agendas, taking and circulating of minutes and prompting attendees for action items.
* Arrange service and external events to include selecting appropriate venues and facilities, liaising with facilitators and/or speakers on availability and requirements.
* Maintain up to date knowledge to ensure effective operation of IT packages and systems used within the service and to be responsible for the data input/live loading, collation and retrieval of Council wide IT based information as required.
* Collect, co-ordinate, analyse and interpret performance / management information to meet all local, national and statutory information requirements and data returns for the service / department / Council.
* Assist with the quality checking and validation of statistical and performance / management information, and to produce a range of reports in a variety of formats for service, Council wide, National and/or statutory data returns.
* Follow the procedure for application and approval of licences and/or issue of contracts as appropriate to the service’s requirements
* Undertake a range of financial duties to include use of the Council’s electronic procurement system (SRM)/SAP as appropriate to the service.
* Organise and prioritise own workload as appropriate in consultation with your manager.
* Assist in the delivery and completion of work projects, supporting different work streams, ensuring the successful completion of the project.
* Participate in team meetings and be involved in planning, coordination and implementation of the Service Centre planning processes.
* Carry out all accountabilities in compliance with the Council’s Policies and Procedures.
EXPERINCE
* Understanding the hazards in the work they undertake;
* Following safety rules and procedures;
* Using work equipment, personal protective equipment, substances, and safety device correctly; and working in accordance with the training provided and only undertaking tasks where appropriate training has been received
* All staff working with Children & Vulnerable Adults should be aware of, and share the commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults when applying for posts at Enfield Council
WHAT YOU NEED TO DO NOW
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