Hiring Now: Admin assistant / Coordinator Near You – Apply Today!
Your Next Admin assistant / Coordinator Job Starts Here – Apply Now!
Admin assistant / Coordinator
Job Posted: a day ago
Salary: £ 20,280 - 20,280 / Annum
Job Type: Contract
Location: Dover
Expire in: a month
Job Description
Facilities Co-ordinator
Location: Office based - Dover
Salary: Annual = £20,280.00. Hourly = £13.00 PH
Shift pattern: Monday - friday ( 30 hours per week )
Contract length: 12 Months
Main Purpose of the Role:
To provide administrative support to the Facilities Function.
Key Responsibilities:
Process payments and validate invoices for all utilities for Dover Properties.
Administer post room services, including cost allocation of courier services and resolving related issues.
Act as lead for all post room activities and queries, liaising with courier companies on contracts and supplies for the franking machine.
Administer Building Services Contracts for Dover, working with procurement for tendering requirements.
Monitor notice periods on all service contracts to serve notice for retendering and cost efficiencies.
Administer Engineering Surveys for Dover using an online engineering portal, updating remedial actions and following up on non-compliance issues.
Source, negotiate, and order goods/services for Dover Facilities.
Process and receipt orders on CODA, approximately 1200 per annum.
Coordinate and track all Building services documentation, including PPM and reactive worksheets, and upload to SharePoint for compliance and statistical analysis.
Maintain an up-to-date register of insurance details for current contractors, ensuring minimum indemnity limits are met.
Arrange service visits with contractors, requesting RAMS and passing them to line management for authorization.
Liaise with DHB to arrange contractor visits to the Port and apply for work permits if required.
Assist the FM manager with any ad-hoc projectsBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
Looking for your next career move? Join a top company hiring Admin assistant / Coordinator job near me in Dover! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
© Vita CV: Registered in England and Wales (16187919).